Templates
Invoice Email Templates: How to Send an Invoice by Email
The email you send with your invoice matters. A professional, clear covering message gets you paid faster. Use these copy-paste templates.
Pro tip: With Facture Generator, you can send the invoice directly from the app — no need to download and attach a PDF manually.
Template 1: Standard Invoice Delivery
Subject: Invoice #[INV-001] for [Project Name] — [Your Name/Company]
Hi [Client Name],
Please find attached invoice #INV-001 for [brief description, e.g., "website design services in March"] totalling $[Amount].
Payment is due by [Due Date]. You can pay via [payment method, e.g., bank transfer / PayPal].
Payment details:
[Bank name, account number, IBAN, etc.]
Please don't hesitate to get in touch if you have any questions.
Thank you for your business!
[Your Name]
Hi [Client Name],
Please find attached invoice #INV-001 for [brief description, e.g., "website design services in March"] totalling $[Amount].
Payment is due by [Due Date]. You can pay via [payment method, e.g., bank transfer / PayPal].
Payment details:
[Bank name, account number, IBAN, etc.]
Please don't hesitate to get in touch if you have any questions.
Thank you for your business!
[Your Name]
Template 2: Invoice for a New Client
Subject: Invoice #INV-001 — [Your Company Name]
Hi [Client Name],
It was a pleasure working with you on [project]. Please find the invoice attached for the agreed services.
Invoice total: $[Amount]
Due date: [Date]
I accept payment via [methods]. Please use invoice #INV-001 as the payment reference.
Looking forward to working together again!
[Your Name]
Hi [Client Name],
It was a pleasure working with you on [project]. Please find the invoice attached for the agreed services.
Invoice total: $[Amount]
Due date: [Date]
I accept payment via [methods]. Please use invoice #INV-001 as the payment reference.
Looking forward to working together again!
[Your Name]
Template 3: Recurring Invoice (Monthly)
Subject: [Month] Invoice — [Your Company Name]
Hi [Client Name],
Please find your [Month] invoice attached (Invoice #INV-[XXX]).
This covers: [services, e.g., "monthly retainer — social media management"]
Total: $[Amount] | Due: [Date]
As always, let me know if you have any questions.
[Your Name]
Hi [Client Name],
Please find your [Month] invoice attached (Invoice #INV-[XXX]).
This covers: [services, e.g., "monthly retainer — social media management"]
Total: $[Amount] | Due: [Date]
As always, let me know if you have any questions.
[Your Name]
Template 4: Thank You After Payment
Subject: Payment received — thank you!
Hi [Client Name],
Thank you for your payment of $[Amount] for invoice #INV-001. It has been received and recorded.
I really enjoyed working on [project] and hope we can collaborate again soon!
Best regards,
[Your Name]
Hi [Client Name],
Thank you for your payment of $[Amount] for invoice #INV-001. It has been received and recorded.
I really enjoyed working on [project] and hope we can collaborate again soon!
Best regards,
[Your Name]
Send invoices directly by email
Create your invoice and send it in one click — free.
Create & Send Invoice →